Privacy policy

Exeter School Family Society website is owned by Exeter School Family Society, which is a data controller of your personal data.

We have adopted this Privacy Policy, which determines how we are processing the information collected by Exeter School Family Society, which also provides the reasons why we must collect certain personal data about you. Therefore, you must read this Privacy Policy before using Exeter School Family Society website.

We take care of your personal data and undertake to guarantee its confidentiality and security.

Personal information we collect:

Exeter School Family Society will collect sufficient personal information from you in order to keep you informed of, and facilitate your's or children in your care's participation in, events and any other activity undertaken by the Exeter School Family Society. This includes basic facts such as name, address, title, contact details, child name and Exeter School form and historic participation and interest record, but may include personal or organisation financial information for use in invoicing and payments.

The lawful basis of the data processing is that in providing the data you, (known as the ‘data subject’) are giving your explicit consent that collection of the data is necessary for the performance of Exeter Family Society in respect of the products and services provided.

When you visit the Exeter School Family Society, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the installed cookies on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the Site, and how you interact with the Site. We refer to this automatically-collected information as “Device Information.”

Why do we process your data?

Our top priority is customer data security, and, as such, we may process only minimal user data, only as much as it is absolutely necessary. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that it would identify any particular user of the system.

You can visit the website without telling us who you are or revealing any information, by which someone could identify you as a specific, identifiable individual. If, however, you wish to participate in events or purchase products, you may provide personal data to us, such as your name, address, title, contact details, child name and Exeter School form. You can choose not to provide us with your personal data, but then you may not be able to take advantage of some of the website’s features. For example, you won’t be able to purchase event tickets or contact us directly from the website. Users who are uncertain about what information is mandatory are welcome to contact us via familysociety@exeterschool.org.uk.

Your rights:

You have the following rights related to your personal data:

The right to be informed.
The right of access.
The right to rectification.
The right to erasure.
The right to restrict processing.
The right to data portability.
The right to object.
Rights in relation to automated decision-making and profiling.

If you would like to exercise this right, please contact us through the contact information below.

Links to other websites:

Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for such other websites or third parties' privacy practices. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.

Information security:

We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed.

Legal disclosure:

We will disclose any information we collect, use or receive if required or permitted by law and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

Contact information:

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to: familysociety@exeterschool.org.uk or post to:
Exeter School Family Society
c/o Exeter School
Victoria Park Road
Exeter, Devon
EX2 4NS

If an individual is not satisfied with our response or believes we are not processing their data in accordance with the law, they can complain to the Information Commissioners Office (https://ico.org.uk/).